PLEASE NOTE WE DO NOT ACCEPT BOOKINGS FOR 18TH OR 21ST BIRTHDAY PARTIES
- The evening hire is from 7pm to 12 midnight on a Saturday with last orders at 11.30pm. The hall must be cleaned and all guests must vacate the premises by 12.30am. Hiring of the function room on days other than a Saturday evening have different times for hire and details will be given upon request.
- When booking an evening event, 50% of the hire charge will be required in order to confirm the booking and this will guarantee the hire of the venue. If booking a daytime event you will be requested to pay all the hire fee upon booking.
- An additional £100 which is the damage liability payment is also required. This will need to be paid eight weeks before the event taking place. This will also apply to any hourly booked events. This is required to indemnify the Club against any loss or damage to Club property and any extra cleaning that is needed. This refundable payment or any balance thereof, will be returned to the hirer no more than fourteen days after the event through a bank transfer. The Club reserves the right to invoice the hirer in respect of any damage or loss with a value greater that £100.
- All payments should be paid via Bank transfer.
- Should the function be cancelled by you the hirer, the following charges shall apply:
- Cancellations made more than four months before the event, a full refund of payments will be made.
- Cancellations made between four months and two months before the event then 50% of the hall hire will be refunded.
- Cancellations within two months of the event no refund will be given.
- Should there be extra cleaning required due to the soiling and damage of fixtures and fittings within the premises and grounds a percentage of, or all of, the damage liability payment will be retained.
- Pauls Sports and Social Club reserves the right to close or prohibit the use of any of the facilities at their discretion. Any monetary payments made by the Hirer in respect of a booking cancelled in regard of or in accordance with this condition will be refunded. However, Pauls Sports and Social Club will not be liable for any other expenditure incurred or loss sustained directly or indirectly by the Hirer arising from the cancellation.
- The hirer is responsible for any disorderly or offensive behaviour within the Club or the club grounds before, during or after the function (and for any losses incurred). Pauls Sports and Social Club reserves the right to refuse admission or to evict any person from the premises.
- Any one found to be drinking under age, or buying alcohol for anyone under the age of 18 years of age, will be asked to leave the Club and the function may be stopped.
- The maximum number of guests who may use the hall at any one time is 100. This is in line with fire regulations The applicant who has made the booking is responsible for ensuring that this number of persons is not exceeded at any time.
- Guests attending events in the function room (other than Club members) may only have access to the function room. The members bar is out of bounds to all visitors.
- Children are permitted to attend private functions but are required to remain in the hall unless accompanied by an adult and must be supervised by an adult at all times.
- The hirer is responsible for ensuring that no fire exits are obstructed at any time and that no fire regulations are breached arising from the function. The hirer must also familiarise themselves with the fire exits and any relevant equipment.
- The kitchen is not available for cooking or the preparation of food by the hirer or their associates. The kitchen must be left clean and tidy. It may be possible to arrange access to storage space earlier in the day if required, but this cannot be guaranteed. All rubbish generated from the hire of the hall must be bagged up and removed from the premises. Failure to comply with any of these points may result in a percentage of the damage liability payment being forfeited.
- No alcohol or soft drinks may be brought onto the Club premises. Only soft drinks and alcohol purchased from the Club bar may be consumed. This also applies to children’s parties.
- Pauls Sports and Social Club Limited does not accept any liability for any guests or members losses, damage to or theft of any personal belongings whilst on the premises and grounds or any loss or damage to any vehicle or its contents parked in the car park. Guests are responsible for the safety of their belongings at all times.
- All entertainment is to be arranged and booked directly by the hirer and remains their responsibility at all times. If outside suppliers have been hired (eg disco/band, caterers), they will be required to show proof of appropriate, Public Liability Insurance and PAT certificates for any electrical items brought onto the premises plus Hygiene Certificates if outside caterers are used.The Club may refuse entry to service providers who are not otherwise permitted onto the premises.
- Entertainment set up and clear down should happen in the allocated room hire time. If additional access is required, this must be arranged with Pauls Sports and Social Club in advance. Music/entertainment must be finished by 11.45pm.
- The hall may be decorated but nothing may be attached to the walls.
- NO BUBBLE MACHINES, CONFETTI CANONS, SMOKE MACHINES OR CONFETTI BALLOONS ARE ALLOWED ON THE PREMISES.
- No smoking or vaping is allowed within the Club. Failure to abide by this rule may lead to guests and members being asked to leave.
Indemnity
The hirer shall indemnify the Club against all claims, demands, actions or proceedings in respect of injury caused by or to any person which shall occur whilst the said person is on club property or arise from an accident whilst at the premises or in respect of any loss or damage suffered or sustained by a person.